Getting Started with Exclaimer

A Quick Guide for Removing Outlook Signatures

What is Exclaimer?

Exclaimer is our new email signature management tool. It ensures that all staff have consistent, professional email signatures applied automatically through Microsoft 365, no matter what device you’re using. With Exclaimer, there's no need to maintain or update your own email signature in Outlook.

To prevent duplicate signatures or formatting issues, please remove any existing signatures from Outlook by following the steps below.

Remove Your Outlook Signature

Outlook Desktop (Windows)

1. Open Outlook.

2. Click File in the top-left corner.

3. Select Options.

4. Choose Mail from the left-hand menu.

5. Click the Signatures… button.

6. Under Select signature to edit, click on each signature and press Delete.

7. Under Choose default signature, set both New messages and Replies/forwards to (none).

8. Click OK to save and close.

9.  

Outlook on the Web (Outlook Online)

1. Go to https://outlook.office.com and sign in.

2. Click the Settings icon (⚙️) in the top-right corner.

3. Select View all Outlook settings at the bottom.

4. Navigate to Mail > Compose and reply.

5. Clear any existing content in the Email signature box.

6. Uncheck:

   • Automatically include my signature on new messages I compose

   • Automatically include my signature on messages I forward or reply to

7. Click Save.

You're All Set!

Once you remove your Outlook signature, Exclaimer will automatically add the correct signature to all your outgoing emails.

If you have any questions, reach out to IT Support.